Create a New Position in GreatJobs

1. Scan and save a copy of any needed supporting documents, such as approval memos, etc. to your computer.

2. Log in to Great Jobs. Under Position Description in the blue margin on the left, select Begin New Action.

3. Under New Position Description, select Start Action. This takes you to the Copy Approved Position screen, allowing you to copy an existing position with the same title. If not copying, select the Proposed Title tab. Select the appropriate Position Title from the drop-down menu. Click Search. Then click Select Title and Continue.

4. Click on the Proposed Job Details tab and enter all required data. Move the Unit Contact, Unit/Department Head, Supervisor, the Associate Department Head, if applicable, into the Selected box. Click Continue to Next Page.

5. Select Add New Entry on the Proposed Job Duties screen. Complete the three required fields for the first duty and click Add Entry. Repeat until all duties have been entered. Click on Continue to Next Page.

6. Complete the Proposed Job Requirements screen and click on Continue to Next Page.

7. Complete the Action Justification screen and click on Continue to Next Page.

8. Supporting documents may be attached on the Documents screen by clicking on Attach and browsing to locate the saved document(s) on your computer. When finished, click on Preview Action.

9. When finished, select Send for Unit Head Review. (If required, you may need to select Send for Associate Department Head Review prior to sending it on to the Unit Head. After the Associate Department Head has reviewed the position, he/she will forward to the Unit/Department Head.)  The Unit Contact may also click on Save Action Without Submitting and complete the action at a later date. 

10. After the position description has been approved, the Unit Contact will receive an automated e-mail verification.
    
    
11. To locate the approved action, log into Great Jobs and click on Search Position Descriptions. Record the Action PAD Number. The Action PAD Number is required on the Notice of Vacancy (NOV) and Electronic Payroll Authorization (EPA).